The Regular meeting of the Plainfield Town Board was held 4/10/25 at the Town Hall.
Members Present
Todd Lewis-Supervisor
Connie Peeters-Deputy Supervisor
Mark Stillwell-Councilman
Dan Saunders-Councilman
Jon Cockett-Town Clerk
Dale Brown-Deputy Highway Superintendent
Supervisor Lewis opened the meeting at 700pm with the Pledge of Allegiance
HIGHWAY REPORT- Given By Dale Brown
Quotes for a new tractor/mower to replace New Holland have been received. The cost may be prohibited. It may be more economical to make repairs to cab A/C and current mower attachment. Councilman Stillwell advises he has a contact who can inspect the New Holland and give a recommendation.*Two tires to the gradall have been damaged,Town of Brookfield has 6 new tires and split rims they would be willing to let go for a donation of $300.00. Connie Peeters motioned to allow Dale to “purchase”.Second by Dan Saunders.The Board voted unanimous to approve.*Dale has spoken to farmer re; the damage to Camp Rd.He (farmer) is willing to pay ½ cost of material. Dale will invite farmer to the May meeting to get more input.Discussion centered on Camp Rd being a seasonal road with no maintenance during closure of the road.Dale has advised it has been plowed by farmer to access manure pit.*Beavers have caused minor flooding on Saunders Gulf Rd.Town Clerk will secure a nuisance permit from DEC to remove beavers if necessary.* A resident on McCall Rd has installed their own culvert on Town right of way to access private property.Dale will remove after speaking to resident to advise culvert install and maintenance is a Town responsibility.*There was an issue of ownership (Town or State) of Hughes Rd.It was determined it is a Town road with State property on both sides.The State will assist with maintenance as far as providing materials and guidance.*Bassett Rd resident has filled in ditch in front of their property.This has caused water to flow in the road and not in the ditch as intended.Dale has spoken to owner and will advise the ditch will be required to be opened. *John Deere payloader has some diagnostics issues.John Deere has advised that when done using,shut the motor off,but leave key in on position for 15 minutes.This should correct any issues
ASSESSOR REPORT- No Report
SUPERVISOR REPORT
Balance sheets, Monthly budget vs. Actual and monthly disbursements were received from Town bookkeeper. Connie Peeters motioned to accept.Dan Saunders second.The Board voted unanimous to approve motion
TOWN CLERK REPORT
Jon Cockett presented Town Clerk report for March.$10.00 was received for sales of dog licenses.$8.00 was local share and $2.00 was NYS Ag and Market share
MARCH MEETING MINUTES
Town Clerk presented the minutes for the month of March. The Board voted unanimous to accept on a motion by Connie Peeters and a second by Mark Stillwell
HIGHWAY ABSTRACT #4-$1554.05
Mark Stillwell motioned to pay.Second by Dan Saunders
The Board voted unanimous to pay
GENERAL ABSTRACT #4-$2262.21
Mark Stillwell motioned to pay.Second by Connie Peeters
The Board voted unanimous to pay
OLD BUSINESS
The 2025 fire protection contract between the Town and West Exeter/Schuyler Lake fire departments has been signed.Town Clerk will send to Schuyler Lake for their signing.When received back,payment will be processed
The grant for new sidewalks in the Forks is being reviewed
Hometown Heroes banners and brackets should be arriving soon.Dale will install on utility poles per personal preference of purchasers of banners
NEW BUSINESS
Shared services agreement for Highway issues with Otsego County has been received.It was not signed by the Town as some provisions in the agreement needed clarification.
Fund transfer of $130.00 from contingency to celebrations was approved on a motion by Connie Peeters and seconded by Dan Saunders.The Board voted unanimous to approve
ADJOURNMENT
The regular meeting was adjourned at 850pm
Submitted
Jon Cockett
Town clerk
The Regular meeting of the Plainfield Town Board was held 3/13/25 at the Town Hall.
Members Present
Todd Lewis-Supervisor
Connie Peeters-Deputy Supervisor
Mark Stillwell-Board Member
Keith Chapman-Board Member
Jon Cockett-Town Clerk
Deb Wheelock-Town Tax Collector
Dale Brown-Deputy Highway Superintendent
John Davidson-Assessor
Allen Ruffles-County Treasurer
Scott Forrester-Sims-Website developer
Public-1
Supervisor Lewis opened the meeting at 700pm with the Pledge of Allegiance
HIGHWAY REPORT-
Dale reports that quotes are being received for the purchase of new mower-tractor.Once all have been received,a decision will be made to purchase and how to fund.It may be possible to fund through CHIPS program depending on what the Town has as a balance.Final figure will not be known until NY State budget is passed.The lighting issues with the plow truck has been repaired in-house rather than sent to outside repair shop. The brush pile on Crumb Hill has been removed by truck rather than by burning. Camp Rd is a seasonal road and is need of repair due to truck traffic to manure pit. Dale will contact owners of pit and suggest an alternate road.Extra brushes are needed for street broom as well as two tires for 10 wheeler.Dale was authorized to spend $1700.00 for brushes and $500.00 for two tires.
ASSESSOR REPORT-
John reports he has a few more properties to inspect.He also advises the appraisals for utilities were inadvertently omitted and will need to stay at the current rate for this year only
SUPERVISOR REPORT
Balance sheets, Monthly budget vs. Actual and monthly disbursements were received from Town bookkeeper. Connie Peeters motioned to accept.Keith Chapman second.The Board voted unanimous to approve motion
TOWN CLERK REPORT
No report as there were no sales.
FEBRUARY MEETING MINUTES
Town Clerk presented the minutes for the month of February. The Board voted unanimous to accept on a motion by Connie Peeters and a second by Keith Chapman
HIGHWAY ABSTRACT #3-$9670.08
Mark Stillwell motioned to pay.Second by Keith Chapman
The Board voted unanimous to pay
GENERAL ABSTRACT #3-$79,677.48
Mark Stillwell motioned to pay.Second by Keith Chapman
The Board voted unanimous to pay
OLD BUSINESS
284 Agreement:The 284 agreement between Town Board and Highway Dept has been signed.Monies for roads to be repaired were authorized and will be split between CHIPS and Town money.
Town website: Scott Forrester-Sims here to answer questions on a new and improved Town website.The new site will allow any info the Town sees to be uploaded to the site.It will include but not limited to,monthly disbursments,account balances,Fire protection contracts,abstracts. Scott will work with Town Clerk to set up “practice site”.
NEW BUSINESS
Allen Ruffles,County Treasurer advises the County can step in at any time to assume the duties of Tax collector in the event the Town does not have a collector.The County can mail tax notices and can collect bills on line,as well as in person
Fund transfer of $2000.00 from Contingency to Unallocated insurance was approved on a motion by Connie Peeters and a second by Keith Chapman
ADJOURNMENT
The regular meeting was adjourned at 850pm
Submitted
Jon Cockett
Town clerk
The Regular meeting of the Plainfield Town Board was held 2/13/25 at the Town Hall.
Members Present
Todd Lewis-Supervisor
Connie Peeters-Deputy Supervisor
Mark Stillwell-Board Member
Keith Chapman-Board Member
Jon Cockett-Town Clerk
Supervisor Lewis opened the meeting at 700pm with the Pledge of Allegiance
HIGHWAY REPORT-Given by Todd Lewis
Two plow trucks have lighting issues.Both to be taken off site for repair. The 284 agreement between Board and Highway Dept for monies allocated for road repair is a work in progress and will be completed soon
ASSESSOR REPORT-No Report
SUPERVISOR REPORT
Balance sheets, Monthly budget vs. Actual and monthly disbursements were received from Town bookkeeper. Connie Peeters motioned to accept.Keith Chapman second.The Board voted unanimous to approve motion
TOWN CLERK REPORT
Jon Cockett presented the report for January. Total amount of $88.00 was received.
$84.00 was Town share for certified copies and dog licenses.$4.00 was sent to NYS Ag and Markets for dog licenses.
The Board voted unanimous to accept on a motion by Connie Peeters and a second by Keith Chapman
JANUARY MEETING MINUTES
Town Clerk presented the minutes for the month of January. The Board voted unanimous to accept on a motion by Connie Peeters and a second by Keith Chapman
HIGHWAY ABSTRACT #2-$10,776.77
Mark Stillwell motioned to pay.Second by Keith Chapman
The Board voted unanimous to pay
GENERAL ABSTRACT #2-$28,833.50
Mark Stillwell motioned to pay.Second by Keith Chapman
The Board voted unanimous to pay
OLD BUSINESS
New website proposal was discussed.It was decided to invite provider to next meeting to answer some questions before deciding. Transparency for all residents to see Town business on the site is the goal
Possible ACH withdrawal for Town utilities was researched.It cannot work,as the amount of charges changes each month.Amounts must be the same
Town Clerk advises applications for Hometown hero banners are available.
One more member for Board of Assessment review is needed.Notice to newspaper will be sent.If anyone is interested,see Town Clerk. Members receive $75.00
NEW BUSINESS
Proposed zoning law re: solar energy facilities in the Town of Winfield was received from town attorney.It was presented to Board for their information.
Fund transfer of $3000.00 from Contingency to Unallocated insurance was approved on a motion by Connie Peeters and a second by Keith Chapman
ADJOURNMENT
The regular meeting was adjourned at 850pm
Submitted
Jon Cockett
Town clerk
The Regular and Organizational meeting of the Plainfield Town Board was held 1/9/25 at the Town Hall.
Supervisor Lewis opened the meeting at 700pm with the Pledge of Allegiance
ORGANIZATIONAL MEETING
All Town policies,regulations,rules,appointments were made and adopted.A copy is available with the Town Clerk
HIGHWAY REPORT-Given By Dale Brown
All vehicles hindering safe plowing conditions have been removed on Armstrong Rd. The part timer is still interested in work,he has been busy and will coordinate with Dale as to when training will occur.The bridge over Scots Glen Rd is being monitored for safety on a regular basis.Better weather is needed to get under the bridge to see any other damage.A resident on Pine Lane subdivision on Hwy 18 has inquired to have the Town take over maintenance to the road entering the property.It was suggested to have the resident attend a Board meeting to address the issue.The annual 284 agreement is a work in progress and will be completed in February
SUPERVISOR REPORT
Balance sheets, Monthly budget vs. Actual and monthly disbursements were received from Town bookkeeper.
TOWN CLERK REPORT
No sales,copies,licenses for December
DECEMBER MEETING MINUTES
Town Clerk presented the minutes for the month of December.Copy available with Town Clerk
HIGHWAY ABSTRACT #13-$7367.27
GENERAL ABSTRACT #13-$20701.71
HIGHWAY ABSTRACT #1-$1331.75
GENERAL ABSTRACT #1-$4165.18
All abstracts accepted and will be paid
OLD BUSINESS
The Board is seeking members to fill the Board of Assessment review.Lorraine Chapman has volunteered which leaves one position to fill
NEW BUSINESS
Alicia Jones DCO has volunteered to do a Town wide dog enumeration.It was decided to table the issue to get further info.
Gates Cole Insurance was in attendance to discuss Town insurance.A slight increase of approx. 9% will be needed this year for Highway vehicle coverage.It may be possible to lessen the increase if deductible of $1000.00 can be raised to $2500.00.A quote will be forwarded to Town Clerk when completed.Dale Brown will send vehicle specs to the company.
ADJOURNMENT
The regular meeting was adjourned at 850pm
Submitted
Jon Cockett
Town clerk
The Regular meeting of the Plainfield Town Board was held 12/2/24 at the Town Hall.
Members attending:
Todd Lewis-Supervisor
Connie Peeters-Deputy Supervisor
Mark Stillwell-Board Member
Dan Saunders-Board member
Jon Cockett-Town Clerk
Chad Hazekamp –Highway Employee
Dale Brown-Deputy Highway Super
Public-1
Supervisor Lewis opened the meeting at 700pm with the Pledge of Allegiance
HIGHWAY REPORT-Given By Dale Brown
Letter was sent to Town resident asking to relocate 2 trucks that were hindering safe passage for plows.Law enforcement will be contacted if vehicles are not timely relocated.
Three handheld internet radios for plow communication will be purchased thru Covid relief funds.These radios should eliminate any deadspots in the Town.Trial radios were used before purchase and proved to be acceptable for all communication.
Resident Cindy Hazecamp was recognized and spoke on the great shape the roads were in.Cindy is a bus dispatcher for the Mt.Markham Schools and relayed the bus drivers were very pleased.
The bridge on Scots Glen Rd was struck by Town of Exeter plow.Pictures were taken of the damage.
Quotes for cutting edges for the plow blades were received from 2 vendors.Decision will be made about 1st of the new year
A part time plow driver was approved for hire on a call in basis.Hourly wage of $20.00.No other benefits.Todd Lewis and Dale Brown will interview.
Truck 19 had a bad hydraulic pump.It has been repaired and operational
Board member Dan Saunders presented Dale info and costs of a retaining wall for Highway bulk fuel storage.Dale will advise on what he recommends
ASSESSOR REPORT- No Report
Executive Session
The Board entered into Executive session from 730pm to 810pm to discuss personnel issue.
SUPERVISOR REPORT
Balance sheets, Monthly budget vs. Actual and monthly disbursements were received from Town bookkeeper. After review a motion to accept the reports was made by Connie Peeters and seconded by Dan Saunders. The Board voted unanimous in favor
TOWN CLERK REPORT
Town Clerk Jon Cockett presented the report for November. Total sales of $33.00 were disbursed as follows.$30.00 local share for minor sales/licenses and $3.00 to NYS for dog licenses. Connie Peeters motioned to accept and seconded by Dan Saunders. The Board voted unanimous in favor.
NOVEMBER MEETING MINUTES
Town Clerk presented the minutes for the month of November.Dan Saunders motioned to accept. Second by Mark Stillwell. The Board voted unanimous to approve
HIGHWAY ABSTRACT #12-$7691.46
Dan Saunders motioned to accept and pay. Second by Connie Peeters.The Board voted unanimous to approve the motion
GENERAL ABSTRACT #12-$9756.84
Mark Stillwell motioned to accept and pay. Second by Connie Peeters.The Board voted unanimous to approve
OLD BUSINESS
The Hometown Heroes program will be implemented in the Town. The Town Clerk has applications if anyone wishes to purchase a banner.The Town will provide the brackets and will install.
The Dog control inspection report was received from NYS Ag and Markets.A satisfactory rating was received.
NEW BUSINESS
The contract for the 2025 dog sheltering with Susquehanna SPCA was accepted on a motion by Connie Peeters and second by Dan Saunders.The Board voted unanimous to approve
ADJOURNMENT
The regular meeting was adjourned at 850pm on a motion by Mark Stillwell and second by Connie Peeters.The Board voted unanimous to approve
Submitted
Jon Cockett
Town clerk
The Regular meeting of the Plainfield Town Board was held 11/7/24 at the Town Hall.
Members attending:
Todd Lewis-Supervisor
Connie Peeters-Deputy Supervisor
Mark Stillwell-Board Member
Dan Saunders-Board member
Keith Chapman-Board Member
Jon Cockett-Town Clerk
Rod Jennison-Highway Superintendent
Chad Hazekamp-Dale Brown—Highway Empl
Supervisor Lewis opened the meeting at 700pm with the Pledge of Allegiance.
PUBLIC HEARING
A public hearing for resident input on 2025 budget was held prior to the start of regular business.There were no attendees.The final 2025 budget was adopted on a motion by Connie Peeters and seconded by Keith Chapman.The Board voted unanimous to approve.Copies are available from Town Clerk
HIGHWAY REPORT
Dale Brown advises the pickup needs 4 new tires.Auto Technician has estimated cost at $887.69. Connie Peeters motioned to purchase.Keith Chapman seconds the motion.The Board voted unanimous to approve.
Dale Brown requests to sell the 1991 International with plow and wing.It is not needed and is taking up space in the polebarn.It will be sold “as is” with no guarantees or other parts. The 2-way radio and antenna will be removed prior to sale. Connie Peeters motioned to sell.Keith Chapman seconds.The Board voted unanimous to approve.
Dale Brown advises a retaining wall surrounding the ULSD and gasoline tanks would be a proactive step to contain any spills to avoid any environmental issues. Dan Saunders will check with his resources and report back.
The 2 way radios in Town vehicles are in need of service.Dale will give Town Clerk the phone info for JPJ electronics to possibly update
ASSESSOR REPORT-
No report
SUPERVISOR REPORT
Balance sheets, Monthly budget vs. Actual and monthly disbursements were received from Town bookkeeper. After review a motion to accept the reports was made by Connie Peeters and seconded by Keith Chapman. The Board voted unanimous in favor
TOWN CLERK REPORT
Town Clerk Jon Cockett presented the report for October. Total sales of $20.00 were disbursed as follows.$18.00 local share for minor sales/licenses and $2.00 to NYS for dog licenses. Connie Peeters motioned to accept and seconded by Keith Chapman. The Board voted unanimous in favor.
OCTOBER MEETING MINUTES
Town Clerk presented the minutes for the month of October.Dan Saunders motioned to accept. Second by Mark Stillwell. The Board voted unanimous to approve
HIGHWAY ABSTRACT #11-$6098.54
Mark Stillwell motioned to accept and pay. Second by Connie Peeters.The Board voted unanimous to approve the motion
GENERAL ABSTRACT #11-$3180.57
Dan Saunders motioned to accept and pay. Second by Connie Peeters.The Board voted unanimous to approve
OLD BUSINESS
Hometown Heroes banner program will be implemented in the Town. Officials from the program have been contacted and a press release as well as information on Town website will be made on how to order and have a banner displayed for 2025
NEW BUSINESS
Two fund transfers from contingency to A7520.4($1500.00) and A1620.4($1500.00) were approved on a motion by Connie Peeters and seconded by Keith Chapman.The Board voted unanimous to approve
Dale Brown was appointed Deputy Highway Superintendent on a motion by Dan Saunders and a second by Mark Stillwell.The Board voted unanimous in favor
ADJOURNMENT
The regular meeting was adjourned at 850pm on a motion by Mark Stillwell and second by Connie Peeters.The Board voted unanimous to approve
Submitted
Jon Cockett
Town clerk
The Regular meeting of the Plainfield Town Board was held 10/10/24 at the Town Hall.
Members attending:
Todd Lewis-Supervisor
Connie Peeters-Deputy Supervisor
Mark Stillwell-Board Member
Dan Saunders-Board member
Keith Chapman-Board Member
Jon Cockett-Town Clerk
Rod Jennison-Highway Superintendent
Deb Wheelock-Budget Officer
Supervisor Lewis opened the meeting at 700pm with the Pledge of Allegiance.
HIGHWAY REPORT-
Rod advises Howard Brooks has quit. No reason per Rod.In addition, Rod will resign from his position effective, November 23,2024.A letter of resignation has been received by the Town Clerk. The Board accepted the resignation with regret and thanked Rod for his service to the Town
ASSESSOR REPORT-
No report
SUPERVISOR REPORT
Balance sheets, Monthly budget vs. Actual and monthly disbursements were received from Town bookkeeper. After review a motion to accept the reports was made by Connie Peeters and seconded by Keith Chapman. The Board voted unanimous in favor
TOWN CLERK REPORT
There was no report as no funds were received or disbursed
SEPTEMBER MEETING MINUTES
Town Clerk presented the minutes for the month of September.Dan Saunders motioned to accept. Second by Mark Stillwell. The Board voted unanimous to approve
HIGHWAY ABSTRACT #10-$31,106.01
Mark Stillwell motioned to accept and pay. Second by Connie Peeters.The Board voted unanimous to approve the motion
GENERAL ABSTRACT #10-$2028.83
Dan Saunders motioned to accept and pay. Second by Connie Peeters.The Board voted unanimous to approve
OLD BUSINESS
The Town will continue use the current provider for the Town website.No upgrades will be implemented at this time
NEW BUSINESS
Town Clerk provided sample ballot of candidates for the November election, as well as proposition to amend State Constitution
The preliminary budget was presented to the Board by Deb Wheelock, Budget Officer. Minor changes were made and will now be the tentative budget.A public hearing to be held Nov 7th to present same
A proclamation to establish a partnership with the Otsego County Historian was approved.This partnership will support the commemoration of the 250th anniversary of the United States
ADJOURNMENT
The regular meeting was adjourned at 850pm on a motion by Mark Stillwell and second by Connie Peeters.The Board voted unanimous to approve
Submitted
Jon Cockett
Town clerk
The Regular meeting of the Plainfield Town Board was held 9/12/24 at the Town Hall.
Members attending:
Todd Lewis-Supervisor
Connie Peeters-Deputy Supervisor
Mark Stillwell-Board Member
Dan Saunders-Board member
Keith Chapman-Board Member
Jon Cockett-Town Clerk
Alicia Lasher-Dog Control Officer
Supervisor Lewis opened the meeting at 700pm with the Pledge of Allegiance.
HIGHWAY REPORT- Given by Supervisor Lewis
The grader sustained a blown tire. Motion by Connie Peeters to purchase tire and have mounted on grader. Second by Dan Saunders.The Board voted unanimous to approve motion
ASSESSOR REPORT-
No report
SUPERVISOR REPORT
Balance sheets, Monthly budget vs. Actual and monthly disbursements were received from Town bookkeeper. After review a motion to accept the reports was made by Connie Peeters and seconded by Keith Chapman. The Board voted unanimous in favor
TOWN CLERK REPORT
Jon Cockett presented the report for the month of a August.Total revenue of $28.00 from the sale of dog licenses were disbursed as follows. Town share of $22.00 and NYS Ag and Markets share of $6.00.Connie Peeters motioned to accept.Second by Dan Saunders. The Board voted unanimous to approve
AUGUST MEETING MINUTES
Town Clerk presented the minutes for the month of August.Dan Saunders motioned to accept. Second by Mark Stillwell. The Board voted unanimous to approve
HIGHWAY ABSTRACT #9-$5448.87
Mark Stillwell motioned to accept and pay. Second by Connie Peeters.The Board voted unanimous to approve the motion
GENERAL ABSTRACT #9-$8513.77
Dan Saunders motioned to accept and pay. Second by Connie Peeters.The Board voted unanimous to approve
OLD BUSINESS
Upgrades to Town website will be further pursued. Mark Stillwell will check with contacts he has.
Crystal Ferguson has been formally appointed Town medical officer on a motion by Connie Peeters and seconded by Keith Chapman. The Board voted unanimous to approve
NEW BUSINESS
A services agreement letter from Susquehanna SPCA was read A new fee of $1000.00 will be required to enforce the agreement. A line to be labeled Dog Control, to be added to Town budget to cover the cost was discussed as it was in August meeting. It was decided to approve $1500.00 to the line to pay for the contract and other dog control uses per Board approval. Connie Peeters motioned to approve and seconded by Keith Chapman. The Board voted unanimous to accept the motion
A flagpole for the Courthouse and Town sign for inside of the Town Hall was discussed. (Sign to be similar to one displayed behind Judge’s bench) Town Clerk will check on the sign. Town Supervisor will check on flagpole. Funds from ARPA will be used to pay for
Alicia Lasher was introduced as the Town’s Dog Control Officer.The Board thanked Alicia for taking the reigns.
ADJOURNMENT
The regular meeting was adjourned at 850pm on a motion by Mark Stillwell and second by Connie Peeters.The Board voted unanimous to approve
Submitted
Jon Cockett
Town clerk
The Regular meeting of the Plainfield Town Board was held 8/8/24 at the Town Hall.
Members attending:
Todd Lewis-Supervisor
Connie Peeters-Deputy Supervisor
Mark Stillwell-Board Member
Dan Saunders-Board member
Jon Cockett-Town Clerk
Rod Jennison-Highway Superintendant
Public-1
Supervisor Lewis opened the meeting at 700pm with the Pledge of Allegiance.
HIGHWAY REPORT-
Rod advises he will be needing salt for upcoming Winter.$3500.00 will be needed to purchase.Connie Peeters motioned to authorize the purchase.Second Dan Saunders.The Board voted unanimous in favor.
The issue of new 10 wheeler was discussed.Purchase of the truck was to be paid from the New York State CHIPS program.Some of the guidelines under CHIPS for payment were in question,so it was a mutual decision between the Board and Rod to opt out of the purchase for this year.The funds will still be available and not lost.Connie Peeters motioned to opt out of the purchase.Second by Dan Saunders.The Board voted unanimous in favor
The Board requested Rod to leave the Town pickup at the garage for the Highway employees use,rather than use their personal vehicles for Town business.Rod agreed and will comply.The truck will still be available for Rod to use anytime for Town business.
Town Clerk asked what the timeline for reimbursement requests of monies already spent under CHIPS program.The deadline for September payment has passed. It was decided that Town Clerk and Rod will complete proper forms for December payment.
ASSESSOR REPORT-
No report
SUPERVISOR REPORT
Balance sheets,Monthly budget vs.actual and monthly disbursements were received from Town bookkeeper.After review a motion to accept the reports was made by Connie Peeters and seconded by Dan Saunders.The Board voted unanimous in favor
TOWN CLERK REPORT
Jon Cockett presented the report for the month of July.Total revenue of $105.00 from the sale of dog licenses and Certified copies were disbursed as follows.Town share of $92.00 and NYS Ag and Markets share of $13.00.Connie Peeters motioned to accept.Second by Dan Saunders.The Board voted unanimous to approve
JULY MEETING MINUTES
Town Clerk presented the minutes for the month of July.Dan Saunders motioned to accept.Second by Mark Stillwell.The Board voted unanimous to approve
HIGHWAY ABSTRACT #8-$46,792.10
Mark Stillwell motioned to accept and pay.Second by Connie Peeters.The Board voted unanimous to approve the motion
GENERAL ABSTRACT #8-$7881.29
Dan Saunders motioned to accept and pay.Second by Connie Peeters.The Board voted unanimous to approve
OLD BUSINESS
Quote of $3348.75 from Brockett Creative to revamp the Town website was received.The Board is receptive to the revamp,but would like a second opinion.Town Clerk will research and report at the September meeting
NEW BUSINESS
Discussion to include new budget line item to provide funds to support the Susquehanna Valley Humane Shelter.Decision will be made prior to 2025 budget adoption.
Budget request forms for 2025 were received from Deb Wheelock for all departments to complete and return
Alicia Lasher has been appointed Town of Plainfield dog control officer on a motion by Connie Peeters and a second by Mark Stillwell.The Board voted unanimous to approve
ADJOURNMENT
The regular meeting was adjourned at 832pm on a motion by Mark Stillwell and second by Connie Peeters.The Board voted unanimous to approve
Submitted
Jon Cockett
Town clerk
The Regular meeting of the Plainfield Town Board was held 7/11/24 at the Town Hall.
Members attending:
Todd Lewis-Supervisor
Connie Peeters-Deputy Supervisor
Mark Stillwell-Board Member
Dan Saunders-Board member
Jon Cockett-Town Clerk
Public-1
Supervisor Lewis opened the meeting at 700pm with the Pledge of Allegiance.
HIGHWAY REPORT
There was no Highway report
ASSESSOR REPORT-
No Report
SUPERVISOR REPORT
Monthly reports,balance sheets,disbursements, from Hoke Accounting were received.Motion by Connie Peeters to accept.Second by Mark Stillwell.Board voted unanimous to approve.
TOWN CLERK REPORT
Jon Cockett presented the report for the month of June.Sales of $20.00 for dog licenses were disbursed as follows.NYS Ag and Markets, $4.00,$16.00 was the Town share.Connie Peeters motioned to accept.Second by Dan Saunders.The Board voted unanimous to approve.
JUNE MEETING MINUTES
Town Clerk presented the minutes for the month of June.Keith Chapman motioned to accept.Second by Mark Stillwell.The Board voted unanimous to approve
HIGHWAY ABSTRACT #7- $6946.56
Mark Stillwell motioned to accept and pay.Second by Connie Peeters.The Board voted unanimous to approve the motion
GENERAL ABSTRACT #7-$1820.87
Dan Saunders motioned to accept and pay.Second by Connie Peeters.The Board voted unanimous to approve
OLD BUSINESS
No update to the condition of Mill Creek Rd was received due to there was no Highway rep at meeting.
Sidewalks install in the Forks is still an ongoing process
NEW BUSINESS
The Board accepted with regret the resignation of Jean Kosina dog control officer.
The Board accepted with regret the resignation of Tom Peeters as a member of the Board of Assessment review
Fuel bids per gallon from the County for the following year were presented and approved as follows. Regular gasoline,$2.84.9, Heating oil,$2.87.8, ULSD $2.72.3
Dan Saunders will check on a contact he has to get more cubic yards of shale for Highway dept as opposed to 750 yards through NYS DEC
EXECUTIVE SESSION
The regular meeting was adjourned at 745pm so the Board may enter executive session.Executive session adjourned at 830pm and regular meeting resumed at 831pm
ADJOURNMENT
The regular meeting was adjourned at 832pm on a motion by Mark Stillwell and second by Connie Peeters.The Board voted unanimous to approve
Submitted
Jon Cockett
Town clerk
The Regular meeting of the Plainfield Town Board was held 6/13/24 at the Town Hall.
Members attending:
Todd Lewis-Supervisor
Connie Peeters-Deputy Supervisor
Dan Saunders-Board member
Jon Cockett-Town Clerk
Rod Jennison-Highway Superintendent
John Davidson-Assessor
Deb Wheelock-Tax Collector
Public-1
Supervisor Lewis opened the meeting at 700pm with the Pledge of Allegiance.
HIGHWAY REPORT
Paving is done for the year.It is undecided how far to repair on Meadow lane.Suspension on the 2022 will be repaired by Freightliner on Wednesday.Delivery date for the new truck is scheduled for September or October.A permit has been secured from NYS DEC to remove 750 yards of shale from State Land
ASSESSOR REPORT-
John advises final roll completed and will be submitted by 7/1/24. Greivance day was held with corrections accepted.
SUPERVISOR REPORT
Monthly disbursements,budget vs.actual,and comparative balance sheets were received from accounting service.Motion by Connie Peeters to accept, Second by Keith Chapman.Board voted unanimous to approve.
TOWN CLERK REPORT
Jon Cockett advises no report to present as no sales were recorded for May Connie Peeters motioned to accept.Second by Dan Saunders.The Board voted unanimous to approve.
MAY MEETING MINUTES
Town Clerk presented the minutes for the May regular meeting.Connie Peeters motioned to accept.Second by Dan Saunders.The Board voted unanimous to approve
HIGHWAY ABSTRACT #6-$79,621.12
Keith Chapman motioned to accept and pay.Second by Connie Peeters.The Board voted unanimous to approve the motion
GENERAL ABSTRACT #6-$28,913.51
Dan Saunders motioned to accept and pay.Second by Connie Peeters.The Board voted unanimous to approve
OLD BUSINESS-None
NEW BUSINESS
An audit was conducted by the Board of the Town Tax Collector. There were no discrepancies.A copy is available from the Town Clerk for public inspection.
Discussion was held on any future requests for installation of “Solar Farms or Windmill Turbine Farms”.It was decided on a motion by Connie Peeters that a mandatory vote of Town electors is required to approve any requests.Second by Keith Chapman.The Board voted unanimous to approve
ADJOURNMENT
The regular meeting was adjourned at 915 pm on a motion by Keith Chapman and second by Connie Peeters.The Board voted unanimous to approve
Submitted
Jon Cockett
Town clerk
The Regular meeting of the Plainfield Town Board was held 5/9/24 at the Town Hall.
Members attending:
Todd Lewis-Supervisor
Connie Peeters-Deputy Supervisor
Mark Stillwell-Board Member
Dan Saunders-Board member
Howard Brooks-Deputy Highway Superintendent
Jon Cockett-Town Clerk
Supervisor Lewis opened the meeting at 700pm with the Pledge of Allegiance.
HIGHWAY REPORT
Howard Brooks presented 284 agreement which describes road work to be done in 2024.A copy is available at Town Clerks office.Connie Peeters motioned to accept.Second by Dan Saunders.Passed by unanimous vote.$3000.00 extra was requested for stainless steel box with 3 doors to be fitted to new truck on order.Approval was tabled to insure suspension and other issues were corrected before accepting delivery.The brush and trees at top of Pritchard Rd were cut under the guidelines of NYS DEC who were present.Ditching was done on upper Crumb Hill,also,REA was contacted to cut trees along power line.All trucks receive hot and cold wash frequently to keep salt and other contaminants at bay.Double wall fuel tanks will be researched for upgrade of current condition. Damage to the road in vicinity of Hughes and Stanton Rds has been occurring due to private equipment used by loggers.The area will be monitored and action is requested by the Board to advise people responsible.
ASSESSOR REPORT-
No Report
SUPERVISOR REPORT
Monthly disbursements,budget vs.actual,and comparative balance sheets were received from accounting service.Motion by Connie Peeters to accept.Second by Mark Stillwell.Board voted unanimous to approve.
TOWN CLERK REPORT
Jon Cockett presented the report for the month of April 2024,which showed total revenues of $55.00.The local share was $54.00 and $1.00 was the State share. Revenue included fees for Certified copies and dog licenses. Connie Peeters motioned to accept.Second by Dan Saunders.The Board voted unanimous to approve.
APRIL MEETING MINUTES
Town Clerk presented the minutes for the April regular meeting.Connie Peeters motioned to accept with one correction, the cost of drywell repair was for the tank only.the actual work to install was done inhouse.Second by Mark Stillwell.The Board voted unanimous to approve
HIGHWAY ABSTRACT #5- $66,689.63
Mark Stillwell motioned to accept and pay.Second by Connie Peeters.The Board voted unanimous to approve the motion
GENERAL ABSTRACT #5-$21,535.61
Dan Saunders motioned to accept and pay.Second by Connie Peeters.The Board voted unanimous to approve
OLD BUSINESS
Town Clerk advised there has been no word from Schuyler Lake Fire District for completion of 2024 contract for fire protection.Leonardsville Fire District secretery was sent (5/9/24) a corrected contract to be signed/notarized and returned to Clerk for processing
NEW BUSINESS
Fund transfer of $337.00 from A1990.4 (Contingent) to A1920.4 (Municipal Dues) was approved on a motion by Connie Peeters and Second by Mark Stillwell.The Board voted unanimous to approve. Fund transfer of $50.00 from A1990.4 to A1910.4 (Unallocated Ins) was approved on a motion by Dan Saunders and Second by Connie Peeters.The Board voted unanimous to approve.
ADJOURNMENT
The regular meeting was adjourned at pm on a motion by Mark Stillwell and second by Connie Peeters.The Board voted unanimous to approve
Submitted
Jon Cockett
Town clerk
The Regular meeting of the Plainfield Town Board was held 4/11/24 at the Town Hall.
Members attending:
Todd Lewis-Supervisor
Connie Peeters-Deputy Supervisor
Keith Chapman-Board Member
Mark Stillwell-Board Member
Howard Brooks-Deputy Highway Superintendent
Jon Cockett-Town Clerk
Public-2
Supervisor Lewis opened the meeting at 700pm with the Pledge of Allegiance.
HIGHWAY REPORT
Howard reports new broom is enroute and will be installed by factory on payloader.The top of Pritchard Rd. will be paved May 13th.Crew is busy fixing potholes.The freightliner still has suspension issues, it is 2” lower in the rear and bottoms out when loading.
ASSESSOR REPORT-
N0 Report
SUPERVISOR REPORT
Monthly disbursements,budget vs.actual,and comparative balance sheets were received from accounting service.Connie Peeters motioned to accept with one correction,the amount of $9544.00 was charged in error to building account A1620.4.It should have been charged to ARPA account A4960.Second by Keith Chapman.Board voted unanimous to approve.Hoke accounting will be advised to correct
TOWN CLERK REPORT
Jon Cockett presented the report for the month of March 2024,which showed total revenues of $75.00.The local share was $72.00 and $3.00 was the State share. Revenue included fees for Certified copies and dog licenses. Connie Peeters motioned to accept.Second by Keith Chapman.The Board voted unanimous to approve.
MARCH MEETING MINUTES
Town Clerk presented the minutes for the March regular meeting.Connie Peeters motioned to accept with no additions or corrections.Second by Keith Chapman.The Board voted unanimous to approve
HIGHWAY ABSTRACT #4- $9237.61
Keith Chapman motioned to accept and pay.Second by Connie Peeters.The Board voted unanimous to approve the motion
GENERAL ABSTRACT #4-$2653.89
Mark Stillwell motioned to accept and pay.Second by Keith Chapman.The Board voted unanimous to approve
OLD BUSINESS
Town Clerk presented letter that was sent to Adirondack-Applalachian Medical Services which stated the Board will wait for more information on cost and coverage area before making decision to accept the new service.
Town Clerk advises that the fire protection contracts from Leonardsville and Schuyler Lake have not been received.
NEW BUSINESS
Mill Creek Rd resident was present and asked the status of repair to Mill Creek Rd.Howard Brooks advises the road will need additional drainage and tree service to dry out the road,which is the key to lasting repair and safe passage.A 5 ton limit sign has been posted.The Highway dept will prioritize the repair
Dan Saunders has been offered and has accepted the position of Board Member to fill the un-expired term ending 12/31/25 of Lauren Lockwood.Connie Peeters motioned to approve.Second by Keith Chapman. The Board voted unanimous to approved
The 284 contract which details the expenditure of monies to maintain Town roads was tentatively completed.Final dollar amounts will be determined when New York State passes the 2024 budget.
The drywell at the East end of Highway garage has collapsed.VanWieren contracting has proposed to repair at a cost of $795.00. Connie Peeters motioned to accept proposal.Second by Keith Chapman.The Board voted unanimous to approve
ADJOURNMENT
The regular meeting was adjourned at 855pm on a motion by Keith Chapman and second by Connie Peeters.The Board voted unanimous to approve
Submitted
Jon Cockett
Town clerk
The Regular meeting of the Plainfield Town Board was held 3/14/24 at the Town Hall.
Members attending:
Todd Lewis-Supervisor
Connie Peeters-Deputy Supervisor
Keith Chapman-Board Member
Mark Stillwell-Board Member
Rod Jennison-Highway Superintendent
John Davidson-Assessor
Jon Cockett-Town Clerk
Public
Dale Gates
Howard Brooks
Supervisor Lewis opened the meeting at 700pm with the Pledge of Allegiance.
HIGHWAY REPORT
Rod reports that Mill Creek Rd is shot.Much work will be needed to return to safe usage.The 2022 is back from warranty service.The crew is still cutting brush as long as favorable weather continues
ASSESSOR REPORT
John reports he is finishing up exemptions as the report is due April 15 to the County
SUPERVISOR REPORT
Monthly Disbursements,Balance sheets received from Hoke payroll service.A $5000.00 dollar amount for highway overtime was noticed to be charged to the wrong account.It will be corrected.
Keith Chapman motioned to accept.Second by Mark Stillwell.The Board voted unanimous to approve
EXECUTIVE SESSION
Supervisor Lewis asked for a motion at 715pm to enter into executive session and invited Rod Jennison and Howard Brooks to attend.Connie Peeters motioned to enter and was seconded by Keith Chapman.The Board voted unanimous to approve the motion. The meeting ended at 745pm.There were no minutes recorded as no action was taken,only a discussion as authorized under the Open Meetings Law.Supervisor Lewis resumed the regular meeting at 746pm
TOWN CLERK REPORT
Jon Cockett presented the report for the month of February which showed total revenues of $15.00.The local share was $12.00 and $3.00 was the State share.Connie Peeters motioned to accept.Second by Keith Chapman.The Board voted unanimous to approve.
FEBRUARY MEETING MINUTES
Town Clerk presented the minutes for the February regular meeting.Connie Peeters motioned to accept with no additions or corrections.Second by Keith Chapman.The Board voted unanimous to approve
HIGHWAY ABSTRACT #3- $6616.32, Vouchers 18 thru 26
Keith Chapman motioned to accept and pay.Second by Connie Peeters.The Board voted unanimous to approve the motion
GENERAL ABSTRACT #3-$86,159.39,Vouchers 28-50 (Voucher 45 deleted due to duplication)
Mark Stillwell motioned to accept and pay.Second by Connie Peeters.The Board voted unanimous to approve
OLD BUSINESS
The Town is still waiting for Bassett Healthcare to clear Crystal Ferguson to become Town health officer.
A letter was received from attorney Cory Schoonmaker advising
the lawsuit from Mr. Lewandrowski has been dismissed on appeal
NEW BUSINESS
A letter was received from Adirondack-Appalachian Regional Emergency Medical Services Council to get input on the need for the Town of Richfield to operate a new ambulance service.
It was decided to have Town Clerk respond to the Council to receive more info as far as coverage area and cost before making a decision.
Lauren Lockwood has resigned as a Board member as she is no longer a resident of the Town.Todd Lewis will contact Lauren to present a signed letter of resignation. The Town Clerk will advise County Board of Elections when letter received.
The 2024 contracts for the Leonardsville and Schuyler Lake/West Exeter fire services were signed by Supervisor Lewis.The contracts will be mailed,signed and returned for payment processing
FUND TRANSFERS
A transfer amount of $2900.00 was made from A1990.4 (Contingency) to A1910.4 (Unallocated Insurance).Covers premium shortfall . A transfer amount of $100.00 was made from A1990.4 (Contingency) to A1910.8 (NYS Retirement System) to cover shortfall in Town contribution to the system
Connie Peeters motioned to approve. Second by Todd Lewis.The Board voted unanimous to accept.
ADJOURNMENT
The regular meeting was adjourned at 900pm on a motion by Keith Chapman and second by Connie Peeters.The Board voted unanimous to approve
Submitted
Jon Cockett
Town clerk
The Regular meeting of the Plainfield Town Board was held Feb. 8, 2014 in the Town Hall
Members Present:
Supervisor-Todd Lewis
Deputy Supervisor-Connie Peeters
Board Member-Lauren Lockwood
Board Member-Keith Chapman
Board Member-Mark Stillwell
Town Clerk-Jon Cockett
Highway Super-Rod Jennison
Supervisor Lewis opened the meeting at 700pm with the Pledge of Allegiance
HIGHWAY REPORT
Rod advises the 2022 10 wheeler has suspension issues,but is covered under warranty.When loading,the box bottoms out well before box is full.The rep was here and observed.
Rod has requested a broom be purchased at a cost of $15,150.00 installed on loader.It may be possible to pay for with ARPA funds.Keith Chapman motioned to purchase.Second by Lauren Lockwood.Motion passed by unanimous vote
Rod also advises the crew is cutting brush due to the favorable weather.
SUPERVISOR REPORT
Comparative balance sheets,monthly budget vs.actual,and monthly disbursements were presented as sent by Town bookkeeper. Keith Chapman motioned to accept as received.Second by Connie Peeters.Motion passed by unanimous vote.
TOWN CLERK REPORT
Jon Cockett presented Town Clerk report.Total revenue was $13.00 for sales of dog licenses.The Town share was $10.00
ASSESSOR REPORT
No Report
JANUARY MINUTES
Town Clerk presented January regular and organizational minutes.Lauren Lockwood motioned to accept as written.Second by Connie Peeters.Motion passed by unanimous vote
GENERAL ABSTRACT #2
Town Clerk presented General Abstract # 2 with Vouchers # 13 through # 31 in the amount of $5564.31. Lauren Lockwood motioned to accept.Second by Keith Chapman.Motion passed by unanimous vote.
HIGHWAY ABSTRACT #2
Town Clerk presented Highway Abstract #2 with Voucher #8 through 17 in the amount of 12231.71.Mark Stillwell motioned to accept.Second by Connie Peeters.Motion passed by unanimous vote.
OLD BUSINESS
The electronic sign was not pursued as it was cost prohibited.The quote received was for $46.000.00 plus the Town would have to install the mounting poles at an extra cost
NEW BUSINESS
The Town Clerk was authorized to attend Clerk Conference in Albany from April 21-24.
The Dog Control officer,Jean Kosina,requested the Town to pay half the cost of her attendance for ACO conference.The Town has done so previously.Keith Chapman motioned to pay half the cost of mileage and room reservation.Second by Lauren Lockwood.Motion carried by unanimous vote
Town Clerk asked for permission to install dropbox in Courthouse for any correspondence the Court may have with Town Clerk.Permission was granted.
Todd Lewis proposed the Town fly the Hometown Heroes flags as seen in many villages and Towns..Rod and crew will hang.Connie Peeters will research as there is a cost to anyone wanting a flag.
ADJOURNMENT
The meeting was adjourned at 838pm on a motion by Connie Peeters and second by Keith Chapman.Motion passed by unanimous vote
Submitted
Jon Cockett-Town Clerk